Built-in Report Card
The Report card is generated as a downloadable pdf and includes the current status, current grade and percent of course completed. The pdf will include all courses for the student, except those that have been requested or dropped.
Report Cards Options
The SMS has a report card feature built-in. This can be used as a progress report for parents (24/7 access) and/or for formal report cards.
FAQ: We often get the request that the SMS should mail out these report cards. We've talked with the MoE lawyers and it was made very clear that we shouldn't build a system that emails something as personal as an official report card. Access to the same info in a Parent Portal (with a DOB and PEN) is perfectly fine, but not email.
Here are two common ways that DL programs deal with report cards:
- Have the teachers put their report card data (WH and comments) into the SMS, then send out a note to all parents telling that they can access the report cards through the parent portal. Good to explain how to access PEN numbers from previous report cards to save your secretary from a pile of calls.
- Have the teachers do the report cards in MyEdBC. This is popular with local schools and parents as it puts all the students' reporting data in one place for easy reference. For asynchronous programs, you'd usually skip the grade area and populate the WH and comment fields. The standard comments might look like this:
Online Course through ************
Portion of Course Completed = **%
Current grade in Course = **%
See the Parent Portal on the **************** site for 24/7 updates.
If parents want a weekly "Progress Report" send your email address to the teacher.
********personal comment**************
Parent Portal
The Parent Portal provides parents with a way to access student report cards. It can be accessed by going to /parent/.
So if your registration is at http://myschool.com/registration/ and the staff access is at http://myschool.com/staff/ then the parent portal can be accessed at http://myschool.com/parent/.
The interface includes a place for the PEN and the Date of Birth. The report card is then generated as a downloaded pdf.
Archiving Reports
It is recommended that a program archive all their report cards at each reporting period. This proves very useful for future student/parent questions, as well as audits.
To archive ALL current students/courses, select Exports at the top (clerical/admin only). Then select the refresh button to have the system generate the latest data. This can place a load on the server and may take some time to generate; it is suggested that you generate this in off-peak times. The time since the last generated file is indicated. Save the file.
The zipped file that is generated contains two files for each student in the system - a pdf of their report card(s) and a pdf of their SMS Activity Log (contact log).