Report Cards

Teacher Instructions for Report Cards

To prepare for report card time, teachers should:

A. Sort for a particular class.

(assuming you wish to do a class at a time)

B. Click the grey box to open the reporting features.

C. Provide a comment.

(have a txt [not WORD] document open with samples to copy-and-paste)

D. Provide a work ethic.

E. Save.

on to the next student

Processing Report Cards

Teachers can add comments, and select a work habits indicator.

Printing Report Cards

Select the student, then select Report Card from the Reports Menu. More than one student can be selected.

Generate Report Card

The Report card is generated as a downloadable pdf and includes the current status, current grade and percent of course completed. The pdf will include all courses for the student, except those that have been requested or dropped.

Parent Access to Report Cards

The Parent Portal provides parents with a way to access student report cards. It can be accessed by going to /parent/.

So if your registration is at http://myschool.com/registration/ and the staff access is at  http://myschool.com/staff/ then the parent portal can be accessed at http://myschool.com/parent/.

The interface includes a place for the PEN and the Date of Birth. The report card is then generated as a downloaded pdf.

If you are using Chrome to access the Parent Portal it is likely an issue with popups. Please see the following for a fix:

https://support.google.com/chrome/answer/95472?co=GENIE.Platform%3DDesktop&hl=en

Mailing Report Card Notices

The SMS has a report card feature built-in.   This can be used as a progress report for parents (24/7 access) and/or for formal report cards.

FAQ:   We often get the request that the SMS should mail out these report cards.   We've talked with the MoE lawyers and it was made very clear that we shouldn't build a system that emails something as personal as an official report card.   Access to the same info in a Parent Portal (with a DOB and PEN) is perfectly fine, but not email.

Here are two common ways that DL programs deal with report cards:

1. Have the teachers put their report card data (WH and comments) into the SMS, then send out a note to all parents telling that they can access the report cards through the parent portal.   Good to explain how to access PEN numbers from previous report cards to save your secretary from a pile of calls.
2. Have the teachers do the report cards in MyEdBC.  This is popular with local schools and parents as it puts all the students' reporting data in one place for easy reference.   For asynchronous programs, you'd usually skip the grade area and populate the WH and comment fields.   The standard comments might look like this:

Online Course through ************
Portion of Course Completed = **%
Current grade in Course = **%
See the Parent Portal on the **************** site for 24/7 updates.
If parents want a weekly "Progress Report" send your email address to the teacher.
********personal comment**************

Archiving Report Cards

It is recommended that a program archive all their report cards at each reporting period. This proves very useful for future student/parent questions, as well as audits.

To archive ALL current students/courses, select Exports at the top (clerical/admin only). Then select the refresh button to have the system generate the latest data. This can place a load on the server and may take some time to generate; it is suggested that you generate this in off-peak times. The time since the last generated file is indicated. Save the file.

The zipped file that is generated contains two files for each student in the system - a pdf of their report card(s) and a pdf of their SMS Activity Log (contact log).